Privacy policy

1. Our details

The data controller in respect of our website is Pixel Pond Ltd incorporated in England and Wales (Company number 10570543). Our registered address is Unit 78, Containerville, 35 Corbridge Crescent, London, E2 9DT. Pixel Pond is a trading name of Pixel Pond Ltd.

If you have any questions about this Privacy Policy, please contact us by sending an email to hello@pixel-pond.com.

2. How we collect or obtain information about you

When you provide it to us (e.g. by contacting us (Email, Phone, Post) registering with us, applying for jobs)

From your use of our website, using cookies and

From third parties (e.g. LinkedIn, job boards)

3. Information we collect

Name;
Contact details;
Employment and education history;
Proof of right to work in the UK;
Information provided by references;
Information contained in CV (e.g qualifications);
Information in your portfolio;
Information you provide about your career interests, and other information about your for employment, language proficiencies and other work-related skills;
Date of birth;
Information about other individuals, such as emergency contacts;
National Insurance number (or other government-issued identification number);
Compliance documentation;
IP address;
Information from cookies;
Information about your computer or device (e.g. device and browser type);
Information about how you use our website (e.g. which pages you have viewed the time when you view them and what you clicked on, the geographical location from which you accessed our website (based on your IP address);
Company name or business name (if applicable);
VAT number (if applicable).

If you are a client, we may collect the following information from you:
Contact details (such as name, postal address, email address and telephone number);
Company name or business name and company details;
Relevant information about your job function;
Recruitment processes;
Correspondence between us and your organisation (e.g. Contracts, Agreements, Terms of Business, Statement of Work).

Legal basis for processing:
Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interests:
Responding to enquiries and messages we receive and keeping records of correspondence.

Legal basis for processing:
Necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation).

4. Reason why necessary to perform a contract

Where your message relates to us providing you with goods or services or taking steps at your request prior to providing you with our goods and services (for example, providing you with information about such goods and services), we will process your information in order to do so).

5. How we use your information

For administrative and business purposes (particularly to contact you, to improve our business and website, to fulfil our contractual obligations, to advertise our goods and services, to analyse your use of our website.

If you are a candidate and you apply for a position, we use the information described in this Privacy Policy to:
Provide you with job opportunities;
Check your suitability as a job candidate for roles;
Facilitate introductions and conversations which may lead to future opportunities;
Provide services to you (HR & Talent acquisition, including administration of payroll/benefits).

If you are a client:
Facilitate communication which may lead to future engagements;
Where relevant, provide HR & Talent acquisition services to you, including administration of payroll/benefits;
Managing our client relationships;
Responding to enquiries;
Sending promotional materials, alerts regarding available positions and other communications;
Communicating about, and administering participation in events, promotions, surveys and market research;
Operating, evaluating and improving our business (including developing, enhancing, analysing and improving our services;
Managing our communications; and performing accounting, auditing and other internal functions;
Analytics, such as analysing our job candidate base, identifying skill shortages, using data to match individuals and potential job opportunities, analysing market trends, producing insights (e.g. salary surveys);
Seeking to prevent fraud and other unlawful activity, claims and other liabilities;
Complying with and enforcing applicable legal requirements, applicable industry standards and our contractual obligations.

Disclosure of your information to third parties: only to the extent necessary to run our business, to fulfil any contracts we enter into with you, where required by law or to enforce our legal rights. If we ever use your information in other ways, we will provide you with a specific notice.

6. Do we sell your information to third parties?

No (other than in the course of a business sale or purchase or similar event).

7. How long we retain your information

For no longer than necessary, taking into account any legal obligations we have (e.g. to maintain records for tax purposes), any other legal basis we have for using your information (e.g. your consent, performance of a contract with you or our legitimate interests as a business). For specific retention periods in relation to certain information which we collect from you, please see the main section below entitled How long we retain your information.

8. How we secure your information

Using appropriate technical and organisational measures such as storing your information on secure servers, encrypting transfers of data to or from our servers using Secure Sockets Layer (SSL) technology, only granting access to your information where necessary.

9. Use of cookies and similar technologies

We use cookies and on our website including essential, functional, analytical and targeting cookies. For more information, please visit our Cookies policy.

10. Transfers of your information outside the European Economic Area

In certain circumstances we transfer your information outside of the European Economic Area. Where we do so, we will ensure appropriate safeguards are in place, the third parties we use who transfer your information outside the European Economic Area have self-certified themselves as compliant with] the EU-U.S. Privacy Shield.

11. Use of automated decision making and profiling

We do not use automated decision making [and/or] profiling.

12. Your rights in relation to your information

Access your information and to receive information about its use

Have your information corrected and/or completed

Have your information deleted

Restrict the use of your information

Receive your information in a portable format

Object to the use of your information

Withdraw your consent to the use of your information

Complain to a supervisory authority

13. Sensitive personal information

Sensitive personal information’ is information about an individual that reveals their racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic information, biometric information for the purpose of uniquely identifying an individual, information concerning health or information concerning a natural person’s sex life or sexual orientation.

We do not knowingly or intentionally collect sensitive personal information from individuals, and you must not submit sensitive personal information to us.

If, however, you inadvertently or intentionally transmit sensitive personal information to us, you will be considered to have explicitly consented to us processing that sensitive personal information under Article 9(2)(a) of the General Data Protection Regulation. We will use and process your sensitive personal information for the purposes of deleting it.

14. Copyright, credit and logo

The copyright in this Privacy Policy is either owned by, or licensed to, us and is protected by copyright laws around the world and copyright protection software. Unless expressly indicated otherwise, all intellectual property rights in this document and elsewhere on our website, including any content on our website, are reserved.

15. Updates

Any changes we make to our Privacy Policy in the future will be posted on this page. Please check back frequently to see any updates or changes. This Privacy Policy was last updated on 25th May 2020.